Office Services Coordinator Needed for a Professional Services Organization

Job ID: 2700
Pay Rate: $24/HR-$27/HR
Location: On-site in Tacoma, WA
Employment Type: Contract
Schedule: Mon-Fri, 8am-5pm

A professional services organization dedicated to empowering businesses and individuals is currently seeking an Office Services Coordinator to join the team. This role supports all facilities-related activities and ensures exceptional administrative and client service within a dynamic, team-based environment.

The Office Services Coordinator plays a vital role in maintaining a productive and welcoming workplace by managing various operational functions, serving as the primary point of contact for office services, and ensuring facility needs are met consistently.

This position offers an opportunity to contribute to a culture that values authenticity, leadership development, and collaborative problem-solving.

What Your Day Brings:

• Maintain overall facility readiness, including setup and breakdown of rooms for meetings and events.
• Serve as a point of contact for internal and external office service inquiries, resolving or routing requests as appropriate.
• Process incoming and outgoing mail and packages using FedEx, UPS, USPS, and local couriers to meet time-sensitive deadlines.
• Coordinate workspace and conference room reservations using hoteling software.
• Manage large-scale document services including copying, scanning, collating, and distributing client and internal deliverables.
• Oversee security access assignments, badge distribution, and updates to the security database in alignment with employee status.
• Coordinate internal meetings and events, including catering arrangements and logistical setup.
• Provide basic troubleshooting and maintenance for office equipment such as printers, copiers, A/V systems, and kitchen appliances.
• Act as liaison with property management and external vendors; maintain records and track vendor contracts specific to the location.
• Assist with compliance procedures related to fire, health, and safety standards, and maintain associated documentation.
• Complete other administrative duties and special projects as assigned.

What You Bring:

• High School Diploma or GED.
• Minimum of one year of related experience; prior experience in office support or within a professional services environment is preferred.
• Demonstrated commitment to excellent client service.
• Strong communication skills with the ability to interact across all organizational levels.
• Proven ability to build and maintain trusted working relationships.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint).
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.

Benefits Offered by Parker Staffing to Contract Employees:  

• Paid Sick/Safe Time (based on where allowable by law)  
• Medical benefits with multiple plan tiers and Telemedicine access  
• 401K with matching contributions   
• Holiday pay   
• Employee Assistance Program (EAP)

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Human Resources, and Non-Clinical Healthcare opportunities throughout the nation. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  
 
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.